Executive Assistant

Will you actively create a healthier future for tomorrow? 

At Medibank we’re encouraged to think big. We have a clear purpose to impact better health outcomes for our customers, patients and our community. 

We celebrate diversity of thought because we want to make better decisions for our customers. As we work towards our goal of better health for better lives, we value the knowledge and contribution of Aboriginal and Torres Strait Islanders. We are working hard to create an inclusive workplace and develop Indigenous careers. 

Medibank has bold 2030 Vision to deliver the best health and wellbeing for Australia increasingly relies on succeeding in Digital. Digital platforms and engineering services will be a critical enabler for future health and insurance experiences we deliver to our customers. The current Digital platforms have strong capabilities but for us to win in the context of 2030 vision, our digital assets will need to be reimagined and further evolved that is scalable, increases agility and accelerate solution delivery with improved security posture. 

Position Summary

The Executive Assistant (EA) provides high-level, confidential support to tone of our Hub Leads. This role is pivotal in ensuring the smooth operation of executive, administrative, operational, and team support functions. The EA will be a trusted point of contact, managing communications, schedules, and key deliverables while fostering strong relationships across the Medibank Group. This is a short term 3 month contract working Mon- Thurs with a day rate of $600 - $750 incl super and depending on experience.

Key Responsibilities

Executive & Administrative Support

• Act as the primary contact for the Hub Lead, managing calls, emails, and urgent enquiries.
• Prepare daily and weekly briefing packs, meeting materials, and reading documents.
• Manage calendars and schedule meetings proactively.
• Coordinate meetings, conferences, and catering arrangements.
• Prepare and format presentations, reports, and committee papers.
• Track and manage deadlines for Board, Committee, and Executive submissions.
• Organise travel bookings and itineraries.
• Maintain administrative systems and documentation.
• Liaise with senior stakeholders and executives across Medibank.
• Reconcile corporate credit card expenses and process reimbursements.
• Manage invoice processing and approvals.

Operational Support

• Stay informed on operational issues and opportunities within the Hub.
• Assist in identifying and implementing solutions.
• Participate in team briefings and planning sessions.
• Take and distribute meeting minutes and action items.
• Support ad-hoc project work as required.

Team Support

• Coordinate induction programs for new starters, including IT, security, and meeting setups.
• Organise team activities and social events.

Experience

• Minimum 3 years’ experience in executive support at a senior management level
• Experience with office management systems (paper and electronic)
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with SAP finance processing
• Proven ability to manage multiple priorities concurrently

A career with us 

At Medibank, we believe work is something we do, not somewhere we go. Our modes of working – Collaboration, Connection and Concentration – help inform how your day is structured and where you choose to work will vary, depending on your role and requirements.   

The wellbeing of our employees is our priority. We encourage you to talk to us about any additional support you may require during the recruitment process, as well as how this role can be flexible for you. We encourage applications from candidates with a disability, if you require any adjustments or alternate formats of key information at any stage of the recruitment process, we welcome hearing from you.