EA to Hub Leads

The Opportunity

Join Medibank in a pivotal role supporting two Hub Leads across our Policy, Advocacy & Reputation Group. As an Executive Assistant, you’ll be the backbone of our operations; providing high-quality, timely, and professional support in a fast-paced environment. This is more than diary management; you’ll be at the heart of stakeholder engagement, external events, and strategic planning.

This is a full-time position, offering flexibility and the benefit of our 4-Day Work Week (Fridays are gift time), is an opportunity to make a real impact while enjoying work-life balance.

Key Responsibilities:

• Executive Support: Manage complex diaries, email coordination, and ensure Hub Leads are fully prepared for meetings.
• Stakeholder Engagement: Act as a key point of contact for internal and external stakeholders, including consultants, suppliers, and senior leaders.
• Event & Travel Coordination: Organise external meetings, speaking events, and travel arrangements—often involving multiple stakeholders.
• Project & Planning: Support quarterly planning and assist with major events, including corporate reporting such as financial results and annual general meeting. Support teams by keeping contact lists up to date.
• Communication Excellence: Prepare and present communications and briefing packs with precision and timeliness.
• Operational Support: Handle expense reconciliations, invoice processing, and onboarding/offboarding processes.
• Adaptability: Be ready to manage urgent matters after hours when required (e.g., travel disruptions).

Must haves:

• Proven experience as an Executive Assistant or similar role in a high-volume, fast-paced environment.
• Exceptional organisational skills with the ability to manage multiple priorities, proactively organise tasks based on urgency and importance, and regularly review deadlines and meeting strict deadlines.
• Strong interpersonal and communication skills; comfortable liaising with senior leaders and external partners.
• High level of confidentiality and discretion.
• Proficiency in Microsoft Office Suite and willingness to adopt new technologies.
• Ability to plan ahead, anticipate needs, and proactively identify risks and opportunities.