EA to Hub Leads

The Opportunity – Executive Assistant 

We are looking for a proactive and highly capable Executive Assistant to support two of our Senior Executives across a fast paced and dynamic environment.  

In this role, you’ll provide exceptional administrative support, streamline day-to-day operations, and act as a trusted point of coordination for leaders and stakeholders across Medibank. If you thrive on juggling multiple priorities, building relationships and creating seamless processes, this is the opportunity for you. 

What You’ll Do 

• Keep Leaders Moving: Manage complex and frequently changing diaries, inboxes and end-to-end meeting coordination. 

• Be the Communication Hub: Act as a key point of contact for Hub Leads, triaging enquiries, following up actions and engaging internal and external stakeholders. 

• Provide Administration Support: Oversee travel bookings, expenses, approvals, onboarding/offboarding tasks, event coordination and team logistics. 

• Drive Operational Rhythm: Prepare agendas, minutes, reporting packs and consolidate updates for leadership forums and board submissions. 

• Enhance Systems & Processes: Maintain filing structures, improve administrative processes, optimise workflow tools and support document production. 
• Partner Effectively: Work closely with Finance, People, Operations and vendor partners to support smooth business operations. 

What We’re Looking For 

• Strong relationship builder with confidence engaging senior internal and external stakeholders. 

• Proven experience as an Executive Assistant or similar high-volume support role. 

• Exceptional organisational skills with the ability to prioritise competing demands. 

• Advanced capability in Microsoft Office – Outlook, Excel, Word, PowerPoint and Teams. 

• Ability to manage confidential information with discretion and professionalism. 

• Experience in health services or complex operational settings is highly regarded.