EA to Hub Leads

EA to Hub Leads

You’re only human.   

It’s a strange thing to say, because us humans are capable of incredible things. And at Medibank, we know our greatest potential lies in the people who work with us.   

We strive to make real, fundamental change, driven by a simple purpose: to create the best health and wellbeing for all of Australia.  

The Opportunity

Join Medibank in a pivotal role supporting our Hub Lead – Group Medical Director. As an Executive Assistant, you’ll be the backbone of our operations; providing high-quality, timely, and professional support in a fast-paced environment. This is more than diary management; you’ll be at the heart of stakeholder engagement, external events, and strategic planning.

This is a part-time position (0.5 FTE), offering flexibility and the benefit of our 4-Day Work Week (Fridays are gift time), is an opportunity to make a real impact while enjoying work-life balance.

Key Responsibilities:

• Executive Support: Manage complex diaries, email coordination, and ensure Hub Leads are fully prepared for meetings.
• Stakeholder Engagement: Act as a key point of contact for internal and external stakeholders, including consultants, suppliers, and senior leaders.
• Event & Travel Coordination: Organise external meetings, speaking events, and travel arrangements—often involving multiple stakeholders.
• Project & Planning: Support quarterly planning and assist with major events, including a large conference in June.
• Communication Excellence: Prepare and present communications and briefing packs with precision and timeliness.
• Operational Support: Handle expense reconciliations, invoice processing, and onboarding/offboarding processes.
• Adaptability: Be ready to manage urgent matters after hours when required (e.g., travel disruptions).

Must haves:

• Proven experience as an Executive Assistant or similar role in a high-volume, fast-paced environment.
• Exceptional organisational skills with the ability to manage multiple priorities, proactively organise tasks based on urgency and importance, and regularly review deadlines and meeting strict deadlines.
• Strong interpersonal and communication skills; comfortable liaising with senior leaders and external partners.
• High level of confidentiality and discretion.
• Proficiency in Microsoft Office Suite and willingness to adopt new technologies.
• Ability to plan ahead, anticipate needs, and proactively identify risks and opportunities.

Imagine working with us…

We understand that work means different things to everyone...  We know happy, healthy people make great teams, and great teams put more heart into each customer and patient interaction. And that’s why we’re reinventing work.    

Imagine a workplace where work didn't feel like work.

A workplace where you could shape when and where you work to have more impact.

Where flexible working isn’t a buzzword, it’s a reality.  

Imagine a workplace that helps you and your family thrive. 

Where connection, personal development and health and wellbeing are front of mind.

Learn more about our benefits here: https://careers.medibank.com.au/culture/rewards-benefits/ 

For you, work should help you Live Better. It should bring you fulfillment and joy. And with Medibank, it could. 

Inclusion and Accessibility  

We believe in everyone's potential and strive to make Medibank inclusive for all, because different perspectives make us better.

To learn about our commitments, employee experiences, and benefits, go to https://careers.medibank.com.au/culture/diversity-inclusion/ 

We encourage applications from everyone, including Aboriginal and Torres Strait Islander candidates, those with disabilities, and LGBTQIA+ individuals. For any adjustments or alternative formats during the recruitment process, please contact us at careers@medibank.com.au.